What is a Relieving Letter?

A relieving letter is a document issued by the employer to the employee accepting their formal resignation. It serves as a formal acknowledgement that the employee has fulfilled all their duties and responsibilities during their tenure and has officially been relieved from the position. This letter is critical for the employee because it acts as proof of employment and is also an important part of future employment opportunities. 

Importance of a Relieving Letter

  1. Proof of Employment: A relieving letter acts as a formal record of the employee’s tenure, roles, and responsibilities and verifies the employee’s work history. 
  2. Clearance of Duties: It confirms that the employee has handed over all responsibilities and completed any outstanding tasks. 
  3. No Dues Confirmation: The letter often includes a statement that the employee has no pending dues which indicates that the employee has a good professional relationship. 
  4. Future Employment: It is also considered as a proof to ensure that the candidate left their previous job on good terms and is not absconding from duties. 
  5. Legal Documentation: It serves as a legal document that can protect both the employee and the employer in case of any future disputes regarding the employee’s tenure and responsibilities.

Key Components of a Relieving Letter

  1. Employee Details: Name, designation, and employee ID. 
  2. Company Details: Name and address of the organization. 
  3. Date of Joining and Date of Resignation: The start and end dates of employment. 
  4. Acknowledgment of Resignation: Acceptance of the resignation submitted by the employee. 
  5. Confirmation of Duties Completion: Statement confirming that the employee has completed all their responsibilities. 
  6. No Dues Certificate: Confirmation that the employee has no outstanding dues with the company. 
  7. Signature and Seal: Authorized signature and company seal to validate the letter.

Sample Relieving Letter

relieving letter

Frequently Asked Questions

It’s a pre-designed document for officially relieving an employee from their duties, available for free download. The template is offered in both Word and PDF formats.

You can access the relieving letter format on our page, which can be customized to fit your needs.

Yes, our relieving letter template is available in Word format for easy customization.

An Employee Relieving Letter is a formal document issued to an employee upon their departure from a company, confirming that they have been relieved of their duties and outlining any final settlements or obligations.

Yes, we offer free relieving letter templates and examples on our page for your convenience.