Manage Expenses


Establish rules, approvals, and responsibilities for travel, meals, out-of-pocket expenses, and more with PayWheel. Our tailor-made reports ensure that you stay on top of the expense management ensuring a hassle-free, transparent process. 

A laptop computer and money going into a person’s hand.


Streamline your reimbursement process and reduce administrative overhead with PayWheel.  


PayWheel ensures reimbursement amounts are accurately calculated, minimizing financial discrepancies. 

User-Friendly Interface

Experience a platform designed for ease of use, ensuring a smooth experience for both administrators and employees.


PayWheel automates your employee reimbursement workflow effortlessly, ensuring accurate calculations and timely payouts. Recognizing that every organization is unique, PayWheel offers customizable features to meet specific requirements, providing tailored solutions for a seamless experience. 

PayWheel adapts to your industry-specific requirements and provides a customized approach. Whether it’s travel expenses, food bills, lodging, or client meetings, tailor reimbursement categories to fit your unique business needs. PayWheel allows you to configure data fields according to your organizational structure, ensuring a personalized experience. 

Keep a track on your company’s expenses in real-time. PayWheel’s intuitive solution provides instant insights into pending and processed reimbursements, empowering you to make informed financial decisions. The expense tracker enhances transparency and accountability within your organization, ensuring a proactive approach to financial management. 

Save time and reduce paperwork with PayWheel’s secure, cloud-based receipt management system. PayWheel enables users to effortlessly upload, store, and retrieve receipts, simplifying audits and compliance checks. The approving authority can view the supporting attachments, verify & approve accordingly. The paperless system contributes to environmental sustainability and also facilitates a more efficient approach to employee reimbursement documentation. 

Stay on the right side of regulations with PayWheel’s compliance-focused employee expense reimbursement system. The platform is designed to align with industry standards and legal requirements, providing you with peace of mind in an ever-changing regulatory landscape. 

PayWheel allows you to map monthly and annual limits, accommodating your organization’s policies seamlessly. The flexibility to customize policies ensures that PayWheel adapts to the unique needs and financial structures of your business. 

Frequently Asked Questions

Expense management system is a tool that automates the entire reimbursement process from receipt collection & approvals to calculations and reporting. It also generates expense reports to understand the expenditures and the compensation structure. 

The reimbursement process in PayWheel works in 4 easy steps:  

  1. Setup: Easily configure reimbursement categories and policies to align with your company’s needs. PayWheel’s setup process is user-friendly and allows for quick adaptation to your organization’s unique requirements. 
  2. Submission: Employees submit reimbursement requests through PayWheel’s intuitive portal, attaching receipts effortlessly. The platform ensures that the submission process is straightforward, reducing the time employees spend on reimbursement-related tasks. 
  3. Approval Workflow: Streamline the approval process with customizable workflows, ensuring compliance and accuracy. PayWheel’s approval workflows are adaptable to your organizational structure, providing a seamless and efficient process for both employees and approvers. 
  4. Payment: Once approved, payments are processed promptly, keeping your employees happy and motivated. PayWheel’s timely payment system contributes to a positive employee experience, reinforcing trust and satisfaction within your workforce 

An expense management software helps users track all expenses and approvals in a single place. It should also allow users to customize the reimbursement policy, set limit and integrate with the payroll and attendance system.