Employee Self Service (ESS)

PayWheel empowers employees through the employee self service portal to take ownership of their own personal information including leave and attendance, salary statements and investment data. They can add & edit information, download essential resources and even send out requests for approvals all in one place. 

Digital Everything

No more physical punch cards or timesheets. Employees can log in and record their hours digitally, from anywhere. 

SaaS Advantage

Our secure, online Software-as-a-Service (SaaS) system is ideal for a distributed workforce.  

Easy to Use

Our user-friendly interface, which makes it easy to use without any special training or technical knowledge. 


Concise Calendar View in Dashboard

Our intuitive dashboard has a concise calendar view, enabling users to get a complete overview of their work hours and leave balances within the ESS portal. With PayWheel, you can check your clock-in and clock-out times, request leaves, review approvals, and track reimbursements all from a single dashboard. As for managers, the dashboard offers a comprehensive overview of team requests and leave requests, providing a holistic view of their team’s schedule and availability within our employee self-service system.


Seamless Tax Planning and Investment Assistance

PayWheel streamlines tax planning, making it easy for employees to manage and optimize their tax & investments. Users can submit the investment declarations, income proofs, and other essential information digitally to help determine the tax liability and plan their investments accordingly. Employees can opt for the old or new tax regime according to their personal preference. Paywheel automatically calculates the standard deductions and provides the net taxable income.

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"PayWheel has become our go-to option for keeping track of attendance and generating pay slips and made the whole process much easier for us. We really like that PayWheel as it is easily accessible and user-friendly. It is also a very cost-effective solution offering all the necessary features with ease of access. We would definitely recommend PayWheel to others as well."
-Poornima, HR Manager, Hansagreen


Access Policies and Documents Anytime

Employees can access their pay slips and pay structures anytime with PayWheel. They can also find essential handbooks, documents, and forms in the employee self-service portal without having to go through HR for the essential documents. 


Apply for Leaves and Get Approvals in One Portal

PayWheel simplifies the payroll processing by seamlessly integrating live biometrics through API. It integrates leave and attendance data to the payroll system and automates calculations for time off and loss of pay based on attendance records, ensuring a smooth and efficient payroll processing. 


Manage your loans Effortlessly

Experience simplified loan management with PayWheel. Enter your loan amount, and the number of installments, and PayWheel deducts the amount before crediting the salary. PayWheel also handles the policy setup, eligibility calculation and pending amount recovery as well. Enjoy hassle-free loan management and timely payments with PayWheel.


Track Expenses and Approvals Easily

With PayWheel, track & monitor your expenses, designate the reimbursement category, and effortlessly attach supporting documents for manager approvals directly through our employee self-service portal. PayWheel also enables clients to set limits and tolerance ratios for seamless flexibility. Streamline the process for hassle-free, paperless reimbursement, saving you time and reducing administrative bottlenecks.


Smooth Exit & Separation Process

PayWheel handles every aspect of the exit & separation, from resignation to settling outstanding dues to exit interviews. The exit interview feature in PayWheel shows the exit interview date, the HR feedback and if the candidate is fit to be rehired as well. In the exit management process, HR can view all details of an employee’s resignation, access the final settlement summary, and ensure that all parameters such as PF, ESI, gratuity, among others are completed.


Track Employee Hours & Attendance Real-time

Track your employee attendance easily with PayWheel. Get accurate insights into their check-in and check-out timings and more. Employees can easily access their timesheets and submit requests directly through the ESS portal. PayWheel also offers geolocation-based services like geofencing and geotagging to track employee locations. And the selfie attendance feature helps to provide an additional layer of verification to avoid proxy attendance. 


Easy Access to Salary Information

Employees can conveniently view and download their payslips, containing all salary details, directly from the portal. Additionally, they can access and download their complete salary structures since joining the company. These files are also protected with passwords, ensuring privacy and security. This process eliminates the need for HR intervention, ensuring confidentiality and convenience for both employees and managers.


Streamline HR Processes with Detailed Reports

Access comprehensive reports including joinee and attrition reports, probationary status, and project-based average working hours for employees and even the ratio of people working from home and working from office. Admin or HR professionals can easily view this data. With detailed insights readily available optimize your workforce more efficiently with PayWheel.


Effortless Access with Single Sign in Option

At PayWheel, we prioritize easy accessibility. Our single sign-on functionality makes it easier to access PayWheel, whether through the mobile app or website. Employees can log in to the ESS portal with just one click, eliminating the need to navigate through multiple steps to sign in. Save time and streamline your access experience with PayWheel.


Stay Connected on the Go

Stay connected to PayWheel wherever and whenever you need it. Whether you are in the office, working remotely, or on the go, PayWheel ensures uninterrupted workflow. PayWheel offers seamless access empowering you to manage your information efficiently.

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Frequently Asked Questions

Employee Self Service (ESS) is a feature in PayWheel that allows employees to access, modify, and update their personal information. This feature empowers employees to take ownership of their information and allows them to send requests and access documents which otherwise involves several administrative bottlenecks. 

ESS or Employee Self Service portals allow employees to manage their personal information, track time and attendance, handle reimbursements and access important documents and handbooks. This reduces the need for HR involvement at each step, which in turn saves money, time and valuable resources. It also improves the workflow and employee satisfaction. 

Yes, it is. PayWheel uses cloud storage to store your personal information and our encryption protocol ensures the complete protection of your data. PayWheel ensures that only authorized personnel can access critical data, reducing the risk of data misuse or unauthorized access.