Accurate attendance data is a critical factor in any business. Attendance data errors can disrupt payroll calculations, affect productivity evaluations, and impact employee morale. Manual attendance tracking and excel sheets are becoming obsolete as more businesses attempt to streamline their operations and save time, money, and resources by embracing automation. With the rise of the hybrid work model, manual attendance tracking is no longer an efficient strategy. This is where geofencing technology in attendance management comes into the picture.
What is geofencing?
Geo-fencing is a method of creating a digital boundary around a certain location using longitude, latitude, and a radius. This virtual boundary is configured and accessible through different ways such as GPS (Global Positioning System), RFID (Radio-Frequency Identification), Wi-Fi, or cellular data, or IP address.
How does it work?
An attendance management system like PayWheel with its Geo fencing feature, enables the employer to establish a predefined boundary around the employee’s workplace, which could be an office or any other offsite location. When an employee enters the specified boundary, they can punch in to record their attendance. Furthermore, users are not permitted to mark their check-in or check-out from any location other than the assigned areas. This feature is especially helpful for monitoring off-site and remote employees.
Benefits of Geofencing Attendance Management System
Prevents attendance fraud
One of the major drawbacks of manual attendance tracking is the numerous attendance frauds and inefficiencies, that can create losses for the company. Attendance fraud includes buddy punching and inflating work hours. Buddy punching is when another employee checks in for an absent employee when they are not on office premises and inflating work hours is when employees enter false check-in/check-out timings, resulting in a significant falsification of data. Geofencing, on the other hand, allows the employees to check-in and check-out only within the predefined boundary and thereby reduces the likelihood of any attendance fraud and ensuring accurate data.
Simplifies Offsite Employee Monitoring
Geofencing helps with offsite employee management by tracking attendance, validating work locations, and improving productivity monitoring. It helps in optimizing operations, ensuring remote workers are accountable, safe, and productive, making it a vital tool in modern workforce management.
Geofencing technology makes it easier to track employee check-in and check-out times, along with their location details. Thereby, it improves attendance data accuracy in comparison to manual tracking and eliminates the possibility of human errors. It also improves the ease of access by which employees can clock in their timings, with a few clicks.
Geofencing attendance systems help employees become more responsible as their locations are monitored and captured. This can help encourage people to become more accountable, punctual, productive and proactive.
Improves HR efficiency
Attendance tracking and calculation is one of the most monotonous and time-consuming jobs in HR. Geo-location based attendance management systems eliminate the need for manual data tracking and validation, allowing HR to redirect their focus towards more critical responsibilities, and thereby enhancing overall efficiency.
As technological innovation continues to advance, geolocation technology such as geo fencing and geo tagging, represents the future of attendance management. Embracing technological innovations can help you step up your business, improve operational efficiency and bring down the manpower costs. It can equip organizations to optimize and enhance their workforce management to drive better business outcomes.